Privacy Policy

Last updated: October 11, 2025

Introduction

This Privacy Policy is provided by Signumify Ltd (“Signumify”, “we”, “us”, or “our”) for the website www.signumify.com and any related services, applications, or platforms (collectively, the “Services”).

The purpose of this policy is to explain how we collect, process, handle, and protect your personal information while you browse or use our Services. By using our website, you agree to the terms of this Privacy Policy. If you do not agree, you should stop using our website and refrain from submitting personal data to us.

Key Definitions

• “We”, “our”, “us” refer to Signumify Ltd.
• “You”, “the user” refer to the individual using this website.
• GDPR means General Data Protection Regulation.
• PECR means Privacy and Electronic Communications Regulations.
• ICO means Information Commissioner’s Office.
• Cookies mean small files stored on your computer or device.

Our privacy approach is based on the following GDPR principles: (a) Lawfulness, fairness, and transparency; (b) Purpose limitation; (c) Data minimisation; (d) Accuracy; (e) Storage limitation; (f) Integrity and confidentiality; and (g) Accountability.

Information We Collect

We may collect the following types of personal information:

• Your name, company, and job title
• Email address and phone number
• Website or business information
• Any data you submit via forms, email, or chat

How We Collect Your Data

We collect your personal data in several ways, including when you:

• Interact with our website (for example, by completing a form)
• Contact us directly via email or phone
• Subscribe to our mailing lists or newsletters

Lawful Basis for Processing

Under GDPR, we process your personal data based on the following lawful grounds:

• Consent: When you voluntarily provide information, such as subscribing to our updates or contacting us.
• Contractual necessity: When we process your information to fulfill a contract or provide Services you requested.
• Legal obligation: When we are required to comply with tax, regulatory, or legal reporting obligations (e.g., HMRC reporting).
• Legitimate interest: For improving our Services, ensuring site security, and maintaining customer relationships.

We will continue to process your information under these lawful bases until you withdraw consent or our purpose for processing no longer exists.

Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• The right to be informed
• The right of access
• The right to rectification
• The right to erasure (“right to be forgotten”)
• The right to restrict processing
• The right to data portability
• The right to object
• The right not to be subject to automated decision-making, including profiling

If you wish to exercise these rights, please contact us at hello@signumify.com. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe we have mishandled your data.

Data Retention

We only retain personal information for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. Once data is no longer needed, it is securely deleted or anonymized.

Cookies

Our website uses cookies to improve your browsing experience. Cookies help us:

• Understand how visitors use our site
• Remember user preferences
• Enable login and session functionality
• Deliver relevant content or advertisements

We use a cookie control system allowing you to accept or decline cookies. You can manage or delete cookies in your browser settings at any time. Some cookies are essential for website functionality and may be stored automatically.

Embedded Content

Content on this website may include embedded elements (e.g., videos, articles, or images) from third-party sites. Embedded content behaves as if you visited those external sites directly, which may collect data or use cookies according to their own policies.

Data Security and Protection

We take appropriate technical and organizational measures to protect your data, including encryption, secure servers, and access controls. Our procedures are designed to meet the GDPR’s security and confidentiality requirements.

Email Marketing & Subscriptions

If you subscribe to our newsletter or updates, we process your data under the lawful basis of consent. You may unsubscribe at any time using the link provided in our emails or by contacting us directly.

We may use an external email service provider (ESP) to deliver our messages. Our ESP may track email performance, including opens, clicks, and engagement, in compliance with GDPR and PECR regulations.

Information We May Store About You

• Email address
• First and last name
• Role (e.g., client, partner, or team member)
• Subscription date and time

Resources and References

• Overview of the GDPR – General Data Protection Regulation
• Data Protection Act 2018
• Privacy and Electronic Communications Regulations 2003
• The Guide to the PECR 2003

Contact Us

If you have questions or concerns about this Privacy Policy or how we process your personal information, please contact:

📧 hello@signumify.com